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Free auto repair invoice template, with your state's rules

Print an invoice with your state's statements.

Document
Balance due$374.62
Where the shop is

The blocks and the list on this page come from Michigan's rules as we last read them on Nov 4, 2026. Not legal advice.

See this region's rules

Your shop
Customer and vehicle
The work

Type the hours.

Fees, discount and tax

Sales tax depends on your city and county, so type the rate you collect. We don't guess one.

We haven't read this state's rule on labor. Ask your accountant, then choose. Read the source

How the customer authorized it
Payments already taken
Numbers and dates
Terms and notes

This is an example: a made-up shop, customer and job, with made-up hours.

What this region asks for on this document

  • FilledMI Repair Facility Reg. # MCL 257.1332(6)
  • FilledA class on every part MCL 257.1334
  • FilledTechnician MCL 257.1334

What this region asks for, line by line

Invoice 2187

RO-1043

1200 Example RoadAnytown, MI 48000MI Repair Facility Reg. # F-000000(248) 555-0142[email protected]

Billed to

Sample Customer
88 Sample Street
Anytown, MI 48000
(248) 555-0153

Vehicle

2016 Honda Civic · Modern steel
Plate EXAMPLE
VIN 2HGFC2F58GH512340
Odometer in 139,404 mi
Odometer out 139,406 mi

Invoice details

Number
2187
Issued
Nov 4, 2026
Repair order
RO-1043
Authorized
Nov 3, 2026
Completed
Nov 4, 2026
Returned
Nov 4, 2026
Technician
Sample Technician

Payment record

Total
$424.62
Paid
$50.00
Balance due
$374.62

Due on pick-up

Balance due$374.62
The work
DescriptionQty / hoursEach / rateAmount
Synthetic oil and filter change$207.50
Labor1.00 h$145.00$145.001.00 h × $145.00
0W-20 full synthetic, 5 quarts · newMobil 1 · M1-0W20-5Q1$48.00$48.001 × $48.00
Oil filter · new OEMHonda · 15400-PLM-A021$14.50$14.501 × $14.50
Wiper blades, front pair$183.00
Labor1.00 h$145.00$145.001.00 h × $145.00
Wiper blade set · newBosch · 4826-48161$38.00$38.001 × $38.00
Fees
Shop supplies$23.20
Environmental and disposal$3.50
Declined work
Rear brake pads$209.00
Labor
$290.00
Parts
$100.50
Fees
$26.70
Michigan sales tax 6 %
$7.42
Total
$424.62
Paid
$50.00
Balance due
$374.62
Payments
DateTenderReferenceAmount
Nov 3, 2026, 4:10 PMCard ···4242$50.00

Terms

  1. Payment is due when the vehicle is picked up.
  2. We certify that the repairs listed were completed properly.
Page 1 of 1Invoice 2187 · RO-1043

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What your state wants on the invoice

A generic invoice template has a logo, some lines and a total. A repair invoice has to say more than that, and what it has to say depends on where the shop is. Michigan's final bill has to name the mechanic who did the diagnosis and the repair. California wants the dealer's registration number with the labor and parts subtotaled.

RegionWhat the invoice has to carry
MichiganThe mechanic's name, each part as "new, used, rebuilt, or reconditioned", and a certification that the repairs were completed properly, or an explanation (MCL 257.1334)
CaliforniaThe registration number, each part described, the labor subtotal, the parts subtotal, the tax and the total (16 CCR §3356)
New YorkThe registration number, both odometer readings, the promised date, the problem reported and the terms of any warranty (15 NYCRR §82.5(c))
FloridaThe registration number, the date and odometer, what was done, itemized labor and parts, and any warranty with its time and mileage (Fla. Stat. §559.911)
OntarioThe three dates, both odometer readings, the prescribed statement of the customer's rights, and the warranty statement if your own warranty doesn't match it (O. Reg. 17/05, s.51)
QuebecThe delivery date and odometer, each part's condition, the hours and rate, the warranty sentence, and French first (LPC art. 173, 176; Charte, arts. 55, 57)

Tax that fits the state or province

In the US you type your own sales tax rate, because it depends on your city and county. What the generator does know is whether your state taxes labor, where we've read it: California says "Repair labor is not taxable" (CDTFA Publication 25), and New Jersey says "The charges for parts and labor incurred in repairing automobiles are subject to New Jersey Sales Tax" (ANJ-6). It starts from that answer and you can change it.

In Canada the rates come with the province: GST and QST in Quebec, HST at the province's rate in Ontario and the Atlantic provinces, GST and PST in British Columbia and Saskatchewan, GST and RST in Manitoba, and each prints on its own line with its rate. Mark a new tire and Quebec's specific duty, $4.50 a tire or $6.00 on a larger one (LTVQ art. 541.49), or California's $1.75 tire fee (PRC §42885) goes on the job as its own line.

Press Print, then choose your printer or Save as PDF. The sheet comes out on US Letter with the page number and the document's name at the foot. If you started from the estimate or the repair order, the job is already here, and the receipt picks up the balance when the customer pays.

What each state and province asks for on an invoice

Each line has its section and the day it was read. It's a reading of the rules, not legal advice. A region without a rules page yet prints the national minimum in the generator above.

States and provinces we've read (22)
California

  • What it lists

    Services with prices, each part described, the labor subtotal, the parts subtotal, the sales tax, the total; no generic shop supplies line

    16 CCR §3356read October 21, 2026

  • Added work

    The additional authorization's date, time, name, contact, parts, labor and total on the invoice

    16 CCR §3354, §3356read October 21, 2026

  • What to record

    Oral: the date, time, name of the person authorizing and the telephone number called; electronic: the number or email address contacted

    16 CCR §3353.1read November 4, 2026

  • Saying what the part is

    Each part "new, used, reconditioned, rebuilt, an OEM crash part, or a non-OEM aftermarket crash part"

    16 CCR §3356read November 4, 2026

  • Replaced parts

    The replaced parts offered at the work order; a non-returnable part documented on the work order and the invoice

    Cal. Bus. & Prof. Code §9884.10read November 4, 2026

  • Number on the paper

    The automotive repair dealer's registration number with its business name and address as the Bureau shows them

    16 CCR §3356(a)read October 21, 2026

  • Fees

    The hazmat charge itemized on the estimate and invoice with "the station's Environmental Protection Agency identification number"

    16 CCR §3357read November 4, 2026

  • What to state

    A written warranty goes with the invoice. California sets no minimum warranty of its own; a written warranty follows the federal Magnuson-Moss rule

    16 CFR §701.3 (Magnuson-Moss)read October 21, 2026

All of this region's rules

Colorado

  • What it lists

    Items (a)–(i): the customer, the vehicle with the bring-in odometer, the receipt date, each part by name and number with used/reconditioned/rebuilt and its charge, labor with "the full name or employee number of each mechanic" and the stage, additional charges incl. storage and taxes, subcontracted repairs, the initials, "A copy of any warranty issued"

    C.R.S. §42-9-108read November 4, 2026

  • What to record

    "the date, time, manner of consent, telephone number called, if any, and the names of the persons giving and receiving such consent"

    C.R.S. §42-9-104read November 4, 2026

  • Saying what the part is

    "used, reconditioned, or rebuilt"

    C.R.S. §42-9-108read November 4, 2026

  • Who did the work

    Each mechanic's name or employee number and stage (not for posted flat-rate jobs)

    C.R.S. §42-9-108read October 21, 2026

  • What to state

    "A copy of any warranty issued" with the invoice

    C.R.S. §42-9-108read November 4, 2026

All of this region's rules

Connecticut

  • What it lists

    The shop's name and address, all work including sublet and warranty, parts and service "separately itemized", used parts stated, mixed systems stated

    C.G.S. §14-65h, §14-65iread November 4, 2026

  • What to record

    "a written record of oral consents and authorizations, which may be recorded on the invoice"

    C.G.S. §14-65gread November 4, 2026

  • Saying what the part is

    "used"; a component "composed of new and used parts"

    C.G.S. §14-65h, §14-65iread November 4, 2026

  • Replaced parts

    Requested "at the time written or oral authorization is provided"

    C.G.S. §14-65h, §14-65iread November 4, 2026

  • What to state

    "Any warranty … shall be stated in writing. If such written warranty does not include the cost of both parts and labor, it shall specifically state which is excluded"

    C.G.S. §14-65h, §14-65iread November 4, 2026

All of this region's rules

Florida

  • What it lists

    "(1) The current date and odometer reading … (2) A statement indicating what was done … (3) An itemized description of all labor, parts, and merchandise supplied and the costs thereof, indicating what is supplied … without cost or at a reduced cost because of a shop or manufacturer's warranty. (4) … used, rebuilt, or reconditioned … (5) … what, if anything, is guaranteed … and the time and mileage period … (6) The registration number"

    Fla. Stat. §559.911read November 4, 2026

  • Saying what the part is

    Each replacement part "used, rebuilt, or reconditioned, as the case may be"

    Fla. Stat. §559.911read November 4, 2026

  • Replaced parts

    The choice to inspect or have the parts returned, made when the work is authorized

    Fla. Stat. §559.909read October 21, 2026

  • Number on the paper

    "The registration number from the certificate issued by the department"

    Fla. Stat. §559.911(6)read November 4, 2026

  • What to state

    "what, if anything, is guaranteed … and the time and mileage period for which the guarantee is effective"

    Fla. Stat. §559.911(5)read November 4, 2026

All of this region's rules

Georgia

  • Saying what the part is

    Not represented as new when "reconditioned, reclaimed, used, or secondhand"

    Ga. Code §10-1-393(b)(6); Georgia AG Consumer Edread October 21, 2026

All of this region's rules

Illinois

  • What it lists

    The business name and address, the date, the odometer at the invoice, the customer, the vehicle, "the terms and time limit of any guarantee", the work including warranty work, each major part identified, parts and service separately with subtotals and the tax, additional charges itemized

    815 ILCS 306/50read October 21, 2026

  • What to record

    An oral consent to added work noted "on the work order or estimate and on the invoice of the date, time, name of person authorizing the additional repairs, and telephone number called, if any, together with a specification of the additional parts and labor and the total additional cost"; an after-hours oral authorization noted on both with the name, date, time and number

    815 ILCS 306/20read October 21, 2026

  • Saying what the part is

    The statute asks for "new or used" on the estimate, not on the invoice

    815 ILCS 306/15read October 21, 2026

  • What to state

    The terms and time limit on the invoice; a written warranty with the five items (nature and extent, duration and the warrantee's duties, conditions and remedy, options, "The warrantor's identity and address")

    815 ILCS 306/50read October 21, 2026

All of this region's rules

Maine

  • What it lists

    The same hourly rate and shop-supplies calculation on the estimate and the bill; supplies "as a single line item"

    29-A M.R.S. §§1802–1804read November 4, 2026

  • Saying what the part is

    No used, reconditioned or rebuilt part "Unless the customer specifically agrees before installation"

    29-A M.R.S. §1804read November 4, 2026

All of this region's rules

Massachusetts

  • What it lists

    The dated bill's items (a) to (h): the parties, the delivery date, the vehicle and odometer, the itemized repairs, parts by name and number with prices and total, the used, reconditioned or rebuilt statement, the time as actual or flat with the rate and total, the total

    940 CMR 5.05read October 21, 2026

  • What to record

    "(a) The date and time … (b) The name of the repair shop employee receiving the oral authorization and the name of the person making the authorization; (c) A statement of the exact authorization received; and (d) … the telephone number called"

    940 CMR 5.05read November 4, 2026

  • Saying what the part is

    "used, reconditioned or rebuilt"

    940 CMR 5.05read November 4, 2026

All of this region's rules

Michigan

  • What to record

    For a verbal authorization: the person, the time of day, the amount authorized and the total discussed

    MCL 257.1332; the Department of State's FAQread October 21, 2026

  • Saying what the part is

    Every replaced part "new, used, rebuilt, or reconditioned"

    MCL 257.1334read November 4, 2026

  • Replaced parts

    Replaced parts returned at completion, except the exempt classes

    MCL 257.1333read October 21, 2026

  • A required statement

    "A certification that the repairs were completed properly or a detailed explanation", signed by the facility

    MCL 257.1334read November 4, 2026

  • Who did the work

    "The name of the mechanic or mechanics who performed the diagnosis and the repair"

    MCL 257.1334read November 4, 2026

  • Number on the paper

    The facility's registration number on each copy of any estimate, invoice, warranty or waiver

    MCL 257.1332(6)read November 4, 2026

  • What to state

    This act requires none. Where a shop gives a term, the federal Magnuson-Moss rule applies

    MCL 257.1334read October 21, 2026

All of this region's rules

New Jersey

  • What it lists

    Parts and labor "itemizing separately", "whether any new, rebuilt, reconditioned or used parts have been supplied"

    N.J.A.C. 13:45A-26C.2read November 4, 2026

  • Saying what the part is

    "new, rebuilt, reconditioned or used"

    N.J.A.C. 13:45A-26C.2read November 4, 2026

  • Replaced parts

    Requested "before work is commenced"

    N.J.A.C. 13:45A-26C.2read November 4, 2026

  • What to state

    "a legible written copy of all guarantees, itemizing the parts, components and labor represented to be covered" with nature, duration, the claimant's duties, performance and "The guarantor's identity and address"

    N.J.A.C. 13:45A-26C.2read November 4, 2026

All of this region's rules

New York

  • What it lists

    The shop's facility number, the dates, parts and labor priced, the not-new notation, both odometer readings, the promised date, the guarantee's terms, the problem reported

    15 NYCRR §82.5(c)read October 21, 2026

  • What to record

    An oral work order "noted on the invoice and shall include the date, time and manner of authorization and by whom such authorization was given"

    15 NYCRR §82.5(b)read November 4, 2026

  • Saying what the part is

    "a notation indicating the status of any part used which is not new … (i.e. used, rebuilt, etc.)"

    15 NYCRR §82.5read November 4, 2026

  • Replaced parts

    On a phone authorization the customer is presumed to want the parts back, kept until pick-up; no waiver by phone

    N.Y. Veh. & Traf. Law §398-dread October 21, 2026

  • Number on the paper

    The repair shop registration number

    15 NYCRR §82.5(c)read October 21, 2026

  • What to state

    "the terms and time limit of any guarantee for the repair work performed"

    15 NYCRR §82.5(c)read November 4, 2026

All of this region's rules

North Carolina

  • What it lists

    "(1) A statement indicating what was done … (2) An itemized description of all labor, parts, and merchandise … (3) … used, rebuilt, or reconditioned"

    N.C.G.S. §20-354.3 et seq.read November 4, 2026

  • Saying what the part is

    "used, rebuilt, or reconditioned"

    N.C.G.S. §20-354.3 et seq.read November 4, 2026

  • Replaced parts

    Requested "at the time the repair work is authorized"; discarded after two business days

    N.C.G.S. §20-354.3 et seq.read November 4, 2026

All of this region's rules

Ohio

  • What it lists

    The itemized repairs, parts "used, remanufactured or rebuilt, if not new" with cost, the labor amount, "the identity of the individual performing the repair or service"

    Ohio Adm. Code 109:4-3-13read November 4, 2026

  • Saying what the part is

    "used, remanufactured or rebuilt"

    Ohio Adm. Code 109:4-3-13read November 4, 2026

  • Replaced parts

    Tendered unless reuse or warranty return disclosed before

    Ohio Adm. Code 109:4-3-13read October 21, 2026

  • Who did the work

    The individual who performed the work

    Ohio Adm. Code 109:4-3-13read October 21, 2026

All of this region's rules

Pennsylvania

  • What it lists

    Items (i) to (viii): the parties, the delivery date, the vehicle and the odometer at completion, the itemized services, parts by name or number with prices and total, "used, reconditioned or rebuilt", the time, rate and total for labor, the total; no undisclosed other charges

    37 Pa. Code §301.5read November 4, 2026

  • What to record

    The date and time, the employee and the person, "A description of the exact authorization received", the number called

    37 Pa. Code §301.5read November 4, 2026

  • Saying what the part is

    "used, reconditioned or rebuilt"

    37 Pa. Code §301.5read November 4, 2026

All of this region's rules

Texas

  • What to record

    The Attorney General says authorizations for diagnosis and for repair should carry separate signatures, with "the date and time that you signed the form"; a notice to a lienholder of record needs "a signed copy of the work order"

    Texas Attorney General, Car Repair Tips; Tex. Prop. Code §70.006(b-1)(4)read November 4, 2026

  • Saying what the part is

    A "reconditioned, reclaimed, used, or secondhand" part is never represented as new

    Tex. Bus. & Com. Code §17.46(b)(6)read November 4, 2026

  • Fees

    With a separated contract the parts' tax prints on its own line; with a lump-sum contract none does

    34 TAC §3.290read October 21, 2026

All of this region's rules

Virginia

All of this region's rules

Washington

  • What it lists

    The description, parts by name and number with "rebuilt, or used" and body parts aftermarket or non-OEM, price per part and total, labor total, the total

    RCW 46.71.015–46.71.060read November 4, 2026

  • What to record

    "the date and time of obtaining an oral authorization, the additional parts and labor required, the estimated cost …, the name or identification number of the employee who obtains the authorization, and the name and telephone number of the person authorizing"; without face-to-face contact "the total amount authorized" and the names

    RCW 46.71.015, 46.71.025read November 4, 2026

  • Saying what the part is

    "rebuilt, or used"; "aftermarket body parts or nonoriginal equipment manufacturer body parts"

    RCW 46.71.015–46.71.060read November 4, 2026

  • Replaced parts

    Requested "at the time of authorization"; else offered to show

    RCW 46.71.015–46.71.060read November 4, 2026

  • What to state

    A copy of an express warranty on request

    RCW 46.71.015–46.71.060read October 21, 2026

All of this region's rules

Wisconsin

  • What it lists

    The estimated completion date on the order

    Wis. Adm. Code ATCP 132.02–132.05read November 4, 2026

  • What it lists

    Items (1)–(10): the parties, the tender-back date, the vehicle, the odometer at receipt, the price, the itemized list including no-charge warranty items, actual time beside flat-rate units, the warranty notation, the used/rebuilt/recycled/reconditioned notation, "The identity of each person performing the repairs" and any subcontractor

    Wis. Adm. Code ATCP 132.08read November 4, 2026

  • What to record

    "1. The date and time of authorization. 2. The name of the person who gave the additional authorization. 3. A description … 4. The new total price estimate … 5. The new estimated completion date"

    Wis. Adm. Code ATCP 132.06(4)read November 4, 2026

  • Saying what the part is

    "used, rebuilt, recycled or reconditioned"

    Wis. Adm. Code ATCP 132.08read November 4, 2026

  • A required statement

    Printed verbatim

    Wis. Adm. Code ATCP 132.08read November 4, 2026

  • Who did the work

    Each person performing the repairs

    Wis. Adm. Code ATCP 132.08read November 4, 2026

  • What to state

    "a statement or notation" that an item carries a warranty

    Wis. Adm. Code ATCP 132.08read November 4, 2026

All of this region's rules

Alberta

  • What to record

    "(a) the name of the consumer …; (b) the date of authorization; (c) a description of the work …; (d) the estimated total cost … and confirmation that the consumer … authorizes that cost", plus, when not written, "(b) the time at which authorization is given; (c) the method"

    AR 192/99, ss.31.6–31.8read November 4, 2026

  • Signature

    "an acknowledgment of indebtedness by requiring that person … to sign an invoice or other statement of account" for a lien after surrender

    Garage Keepers' Lien Act, R.S.A. 2000, c. G-2, s.2(3)read November 4, 2026

  • Saying what the part is

    "whether they are original equipment manufacturer's parts or from another source, and whether they are new, used or reconditioned", in writing; no substitution of "used, rebuilt, salvaged or straightened parts" without prior consent

    AR 192/99, s.12(l), (m)read November 4, 2026

  • Replaced parts

    The shop offers back every part it removed, and returns them unless the consumer says they aren't wanted

    AR 192/99, s.12(n)read November 4, 2026

All of this region's rules

British Columbia

This region's rows have nothing specific to this document.

All of this region's rules

Ontario

  • What it lists

    The three dates, both odometer readings, parts with their class and price, labor with hours and rate, the total with the terms and methods of payment, the warranty

    O. Reg. 17/05, s.51 ¶1–22read October 21, 2026

  • What to record

    The name of the person authorizing, the date and time, and the telephone number or how they can be contacted

    O. Reg. 17/05, s.49read November 4, 2026

  • Saying what the part is

    "a new part provided by the original equipment manufacturer, a new part not provided by the original equipment manufacturer, a used part or a reconditioned part"

    O. Reg. 17/05read November 4, 2026

  • Replaced parts

    The offer at authorization; the declined return and its price reduction on the estimate and the invoice

    Consumer Protection Act, 2002 (Ontario)read October 21, 2026

  • What to state

    Paragraph 20 in full, its opening words and the three statements, where the shop gives no equal or greater warranty

    O. Reg. 17/05, s.51 ¶20read November 4, 2026

  • A required statement

    The prescribed statement on every invoice

    O. Reg. 17/05, s.51 ¶23read November 4, 2026

  • Number on the paper

    No licence number on a repair invoice; the registered and legal names on every invoice

    Business Names Act, s.2(6)read October 21, 2026

All of this region's rules

Quebec

  • What it lists

    The delivery date and the odometer at that date, each part's condition and price, hours, rate and labor total, the duties, the total and the warranty's characteristics

    LPC art. 173read October 21, 2026

  • What to record

    An oral authorization recorded with the date, the time, the name of the person who gave it and the number dialed

    LPC art. 172read November 4, 2026 at the OPC

  • Saying what the part is

    Each part "neuve, usagée, réusinée ou remise à neuf": new, used, remanufactured or reconditioned

    Consumer Protection Act (Quebec)read October 21, 2026

  • Replaced parts

    The replaced part handed over at delivery if the consumer asks when requesting the repair

    Consumer Protection Act (Quebec)read October 21, 2026

  • What to state

    The statutory warranty on every invoice

    LPC art. 176read November 4, 2026 at the OPC

  • Language

    The estimate, authorization, invoice and receipt in French always; bilingual with French first for an English-reading customer; never English alone

    Charte de la langue française, arts 55 and 57read October 21, 2026

  • Number on the paper

    None: the OPC issues no repair-garage permit

    LPC; the OPC's permits pageread October 21, 2026

All of this region's rules

Every other state and province

  • What to record

    How the customer authorized the work: the name, the date, the time, and the number or address contacted

    National minimumread October 21, 2026

  • Saying what the part is

    The part's class, printed where it is known

    National minimumread October 21, 2026

  • Odometer

    The odometer in and out on the invoice, where the vehicle has one

    National minimumread October 21, 2026

All of this region's rules

Sources (12)

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