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Free auto repair estimate template, with your state's notices

Print an estimate with your state's notices.

Document
Estimated total$691.74
Where the shop is

The blocks and the list on this page come from Michigan's rules as we last read them on Nov 4, 2026. Not legal advice.

See this region's rules

Your shop
Customer and vehicle
The work

Type the hours.

Fees, discount and tax

Sales tax depends on your city and county, so type the rate you collect. We don't guess one.

We haven't read this state's rule on labor. Ask your accountant, then choose. Read the source

Numbers and dates
Terms and notes

This is an example: a made-up shop, customer and job, with made-up hours.

What this region asks for on this document

  • FilledMI Repair Facility Reg. # MCL 257.1332(6)
  • FilledA class on every part MCL 257.1334

What this region asks for, line by line

Estimate

RO-1041

1200 Example RoadAnytown, MI 48000MI Repair Facility Reg. # F-000000(248) 555-0142[email protected]

Prepared for

Sample Customer
88 Sample Street
Anytown, MI 48000
(248) 555-0153

Vehicle

2019 Ford F-150 · Magnetic grey
Plate EXAMPLE
VIN 1FTEW1E55KFA23417
Odometer in 96,322 mi

Estimate details

Issued
Nov 4, 2026
Valid until
Nov 18, 2026

Approval

Estimated total$691.74
The work
DescriptionQty / hoursEach / rateAmount
Front brake pads and rotors$479.00
Labor1.00 h$145.00$145.001.00 h × $145.00
Front ceramic brake pad set · newAkebono · ACT14141$98.00$98.001 × $98.00
Front brake rotor · newBrembo · 09.C399.112$118.00$236.002 × $118.00
Brake fluid flush$163.50
Labor1.00 h$145.00$145.001.00 h × $145.00
DOT 3 brake fluid, 1 quart · new OEMMotorcraft · PM-1-C1$18.50$18.501 × $18.50
Fees
Shop supplies$23.20
Environmental and disposal$3.50
Labor
$290.00
Parts
$352.50
Fees
$26.70
Michigan sales tax 6 %
$22.54
Estimated total
$691.74

Terms

  1. Payment is due when the vehicle is picked up.

Customer's approval

Signature · date

Replaced parts

YOU ARE ENTITLED BY LAW TO THE RETURN OF ALL PARTS REPLACED, EXCEPT THOSE WHICH ARE TOO HEAVY OR LARGE, AND THOSE REQUIRED TO BE SENT BACK TO THE MANUFACTURER OR DISTRIBUTOR BECAUSE OF WARRANTY WORK OR AN EXCHANGE AGREEMENT. YOU ARE ENTITLED TO INSPECT THE PARTS WHICH CANNOT BE RETURNED TO YOU.

MCL 257.1333(2) · read Oct 21, 2026
Page 1 of 1Estimate · RO-1041

What you type stays in this browser and is never sent. In the print dialog, turn off the browser's own headers and footers so the page stays clean. To get a PDF, choose Save as PDF as the printer.

When your state wants it in writing

An estimate is the page you pull out when the final bill gets questioned, and the rule behind it changes at the state line. Above $150 in Florida, the customer checks one of three choices in capital letters and signs it. Michigan has a smaller threshold and a different notice. Ontario has no threshold at all.

RegionWritten estimateWhat prints on it
MichiganFrom $50; under that only if asked (MCL 257.1332)The replaced-parts notice in capitals (MCL 257.1333(2))
CaliforniaBefore any work, no dollar threshold (B&P §9884.9)The third-party-payor statement when an insurer is paying (16 CCR §3353(d))
FloridaWhen the work will pass $150 (Fla. Stat. §559.905)The choices block and, with a supplies charge, the supplies statement
New YorkOn request, no dollar threshold (15 NYCRR §82.5)The right to the replaced parts
OntarioBefore any charge, no dollar threshold (O. Reg. 17/05)The ten-per-cent sentence, French and English when the customer reads French
QuebecOver $100, before the repair (LPC art. 168)French first, with the English under it, and the date the estimate stops holding

What changes when you pick your region

The estimate above redraws as you choose. Statute text prints in the statute's words, and nothing of ours goes on the paper: the citation and the day we read it show under each block on screen, beside the note that this isn't legal advice. The list above the sheet shows what that region asks for on an estimate and marks each item filled or missing.

The words for a part change too. Michigan's list says "new, used, rebuilt, or reconditioned", and New York's says "new, after market equipment manufacturer". Pick the class on the part and the sheet prints that region's word.

After the customer says yes

What you type stays in this browser and follows you across the four documents. Open the repair order and the job is already on it, then the invoice when the work is done and the receipt when it's paid. Press Print, then choose your printer or Save as PDF; it comes out on US Letter paper with the page numbers at the foot.

What each state and province asks for on an estimate

Each line has its section and the day it was read. It's a reading of the rules, not legal advice, so check anything that matters with your own lawyer. A region without a rules page yet prints the national minimum in the generator above.

States and provinces we've read (22)
California

  • When it's required

    A written estimated price for parts and labor before any work, authorized by the customer; paper or electronic

    Cal. Bus. & Prof. Code §9884.9(a); 16 CCR §3353read November 4, 2026

  • What it lists

    A description of the specific job and the estimated price for all parts and labor, each part "new unless specifically identified as a used, rebuilt, or reconditioned part", the odometer on the work order

    16 CCR §3353(a); Cal. Bus. & Prof. Code §9884.7(a)(2)read November 4, 2026

  • Tear-down

    A tear-down estimate lists (A) the tear-down's cost and area, (B) reassembly, (C) destroyed parts, (D) the restoration notice, (E) the maximum reassembly time

    16 CCR §3353(c)read October 21, 2026

  • Sublet work

    "a statement of any sublet repair to be performed"

    16 CCR §3353(f); Cal. Bus. & Prof. Code §9884.9(b)read November 4, 2026

  • Saying what the part is

    Each part "new, used, reconditioned, rebuilt, an OEM crash part, or a non-OEM aftermarket crash part"

    16 CCR §3356read November 4, 2026

  • A required statement

    The third-party-payor statement when a payor's amount is unknown

    16 CCR §3353(d)read November 4, 2026

  • Number on the paper

    The automotive repair dealer's registration number with its business name and address as the Bureau shows them

    16 CCR §3356(a)read October 21, 2026

All of this region's rules

Colorado

  • When it's required

    Written consent before repairs; the written estimate with the completion date, a copy to the customer

    C.R.S. §42-9-104read November 4, 2026

  • The customer's choice

    In bold, signed and dated, separate from the authorization

    C.R.S. §42-9-104read November 4, 2026

  • Saying what the part is

    "new original equipment manufacturer, new nonoriginal equipment manufacturer, used, reconditioned, or rebuilt" on the estimate; consent before any of them is installed

    C.R.S. §42-9-107, §42-9-102(1.5)read November 4, 2026

  • Replaced parts

    The work order states "conspicuously" the right to replaced parts

    C.R.S. §42-9-104read November 4, 2026

  • Storage

    In bold on its own page

    C.R.S. §42-9-105, §42-9-106read November 4, 2026

All of this region's rules

Connecticut

  • When it's required

    "a written authorization to perform the work, on an invoice signed by the customer, that includes an estimate in writing of the maximum cost"; oral allowed after hours and when repairs are unknown, recorded on the invoice

    C.G.S. §14-65fread November 4, 2026

  • The customer's choice

    With the cap, vehicle, date, time, signature

    C.G.S. §14-65gread November 4, 2026

  • Recorded before repairs

    The customer's name, address and daytime phone, the date and approximate time, year, make and registration, the odometer, the repairs requested

    C.G.S. §14-65gread November 4, 2026

  • A fee for the estimate

    Disclosed and consented before, in writing when $50 or more

    C.G.S. §14-65gread November 4, 2026

All of this region's rules

Florida

  • When it's required

    A written repair estimate "before effecting any diagnostic work or repair" when the work will exceed $150

    Fla. Stat. §559.905(1)read November 4, 2026

  • Left after hours

    The implied partial waiver; the notice after diagnosis under §559.909(1)

    Fla. Stat. §559.905(2)read October 21, 2026

  • The customer's choice

    The 12-point capitals block in a separate, blocked section with its three choices and the signature line

    Fla. Stat. §559.905(2)read November 4, 2026

  • What it lists

    Items (a)–(n): the shop's and the customer's name, address and phone, "the date and time", year, make, model, odometer and tag, "the proposed work completion date", the problem, flat or hourly, the estimated cost with shop supplies, the estimate's own charge, the intended payment method, the alternate authorizer, the guarantee terms, the parts-return choice, the daily storage charge

    Fla. Stat. §559.905(1)read November 4, 2026

  • Tear-down

    The tear-down, destroyed-part and reassembly costs disclosed in the estimate

    Fla. Stat. §559.909(2)read October 21, 2026

  • Saying what the part is

    Each replacement part "used, rebuilt, or reconditioned, as the case may be"

    Fla. Stat. §559.911read November 4, 2026

  • Fees

    The shop-supplies statement beside a supplies or waste charge

    Fla. Stat. §559.905(1)(h)read November 4, 2026

  • Storage

    The daily storage charge on the estimate; none "for a period of 3 working days" after the completion notice

    Fla. Stat. §559.905(1)read November 4, 2026

All of this region's rules

Georgia

This region's rows have nothing specific to this document.

All of this region's rules

Illinois

  • When it's required

    A written estimated price, or a written price limit, before work over $100; the time to complete if over a day; all charges including the estimate's and the diagnosis

    815 ILCS 306/15read October 21, 2026

  • The customer's choice

    The statement in §306/20, with choices (a), (b) and (c), the date and the time

    815 ILCS 306/20read October 21, 2026

  • What it lists

    The major parts "whether parts are new or used", the labor-method sentence (manuals, actual time, condition), "required or suggested" per repair, disassembly and reassembly cost, the date, the odometer, the promised delivery

    815 ILCS 306/15read October 21, 2026

All of this region's rules

Maine

  • What it lists

    The same hourly rate and shop-supplies calculation on the estimate and the bill; supplies "as a single line item"

    29-A M.R.S. §§1802–1804read November 4, 2026

  • Saying what the part is

    No used, reconditioned or rebuilt part "Unless the customer specifically agrees before installation"

    29-A M.R.S. §1804read November 4, 2026

  • Replaced parts

    Replaced parts can be inspected before payment and returned on request, unless a warranty or exchange arrangement sends them back

    29-A M.R.S. §1803read November 4, 2026

All of this region's rules

Massachusetts

  • When it's required

    Written authorization "listing the specific repairs to be performed and the total price", or posted charges, or the pre-work notice and authorization

    940 CMR 5.05read November 4, 2026

  • The customer's choice

    With its own signature

    940 CMR 5.05read November 4, 2026

  • Recorded before repairs

    The customer's name, address and phone, "the date and approximate time" delivered, year, make and registration number, the odometer, the specific repairs requested

    940 CMR 5.05read November 4, 2026

  • A fee for the estimate

    Before authorization, the amount of any charge for an estimate or diagnosis, or the same on a clear display in the shop

    940 CMR 5.05read October 21, 2026

  • Replaced parts

    Before authorization, the customer's right to have replaced parts returned or to inspect them, or the same on a clear display in the shop

    940 CMR 5.05read October 21, 2026

  • Storage

    Before authorization, the conditions for storage charges and their daily or hourly amount, or the same on a clear display in the shop

    940 CMR 5.05read October 21, 2026

All of this region's rules

Michigan

  • When it's required

    "a written estimate that itemizes as closely as possible the price for labor and parts"; none under $50 unless asked

    MCL 257.1332(1), 257.1334aread November 4, 2026

  • The customer's choice

    The 14-point bold capitals waiver with the registration number blank (the regulator's form)

    MCL 257.1332(3)read November 4, 2026

  • Tear-down

    A diagnostic estimate includes the cost of reassembly

    MCL 257.1334; the Department of State's FAQread October 21, 2026

  • Saying what the part is

    Every replaced part "new, used, rebuilt, or reconditioned"

    MCL 257.1334read November 4, 2026

  • Saying what the part is

    Parts identified "used, rebuilt, reconditioned, new, new OEM, OEM surplus" on the estimate

    The Department of State's FAQread October 21, 2026

  • Replaced parts

    The 12-point bold capitals notice on the estimate and the authorization

    MCL 257.1333(2)read November 4, 2026

  • Number on the paper

    The facility's registration number on each copy of any estimate, invoice, warranty or waiver

    MCL 257.1332(6)read November 4, 2026

All of this region's rules

New Jersey

  • When it's required

    Signed written authorization stating "the nature of the repair requested or problem presented and the odometer reading"; after hours or by another person, oral with the notation of the repairs, date, time, name and number

    N.J.A.C. 13:45A-26C.2read November 4, 2026

  • The customer's choice

    One of the five forms: not-to-exceed, parts-and-labor breakdown (the diagnostic charge agreed in advance, never billed twice), a specific-repair price, a dollar-cap authorization, or a signed waiver with the oral approval noted

    N.J.A.C. 13:45A-26C.2read November 4, 2026

All of this region's rules

New York

  • When it's required

    A written estimate on request, and no charge over it without the customer's consent. A reasonable fee may be charged: no more than the shop's labor charge by clock hours, or one dollar, whichever is greater

    N.Y. Veh. & Traf. Law §398-d; 15 NYCRR §82.5(a)read November 4, 2026

  • What it lists

    "The hourly labor charge and how it is computed, i.e., by clock hours or flat rate. If flat rate, the manual used must be specified"

    15 NYCRR §82.8(a)read November 4, 2026

  • What it lists

    The customer's name, "the name and facility number of the repair shop", the date, parts with costs "indicating any parts which are not new parts of at least original equipment quality", labor per repair, year and make, plate or VIN, the problem reported, the parts-return statement; body parts by the three classes

    15 NYCRR §82.5(a)read November 4, 2026

  • Tear-down

    A tear-down estimate states that it does not include the cost of repairs

    15 NYCRR §82.2(b)read November 4, 2026

  • Saying what the part is

    "a notation indicating the status of any part used which is not new … (i.e. used, rebuilt, etc.)"

    15 NYCRR §82.5read November 4, 2026

  • A required statement

    A statement of the customer's right to receive replaced parts on a written request

    15 NYCRR §82.5(a)read November 4, 2026

  • Number on the paper

    The repair shop registration number

    15 NYCRR §82.5(c)read October 21, 2026

  • Storage

    No storage without written notice on an estimate or other document; none until one business day after the ready notice

    15 NYCRR §82.8(c)read November 4, 2026

All of this region's rules

North Carolina

All of this region's rules

Ohio

  • The customer's choice

    The first-contact form: the date, the shop, the customer's name and phone, the anticipated completion date

    Ohio Adm. Code 109:4-3-13read November 4, 2026

All of this region's rules

Pennsylvania

  • When it's required

    Written authorization of the repairs and the price, or the posted price, or one of the three options when the cost is unknown

    37 Pa. Code §301.5read November 4, 2026

  • Recorded before repairs

    The customer's name, address and phone, "the date and approximate time", year, make and registration, the odometer, the repairs requested

    37 Pa. Code §301.5read November 4, 2026

  • A fee for the estimate

    The charge for an estimate or diagnosis, told before authorization

    37 Pa. Code §301.5read November 4, 2026

  • Saying what the part is

    "Whether a part to be supplied is new, used, reconditioned or rebuilt", told before authorization

    37 Pa. Code §301.5read November 4, 2026

  • Replaced parts

    The customer's right to the replaced parts, told before authorization

    37 Pa. Code §301.5read November 4, 2026

  • Storage

    The storage conditions, told before authorization

    37 Pa. Code §301.5read November 4, 2026

All of this region's rules

Texas

All of this region's rules

Virginia

  • When it's required

    On request over $25: labor estimate, parts estimate, the problem, the completion time; the fee disclosed

    Va. Code §§59.1-207.3–207.5read November 4, 2026

All of this region's rules

Washington

  • When it's required

    Written over $100 with the date, the shop's and the customer's details, year, make, model, "the vehicle license plate number or last eight digits of the vehicle identification number", the odometer, the problem, the alternatives

    RCW 46.71.015, 46.71.025read November 4, 2026

  • The customer's choice

    With the three choices, initials, date and time; on collision repair, the aftermarket or non-OEM body parts

    RCW 46.71.015, 46.71.025read November 4, 2026

All of this region's rules

Wisconsin

All of this region's rules

Alberta

  • When it's required

    The written estimate on request with the work and "the estimated total cost … including labour and parts", or "the estimated maximum cost of the diagnostic work"

    AR 192/99, ss.31.6–31.8read November 4, 2026

All of this region's rules

British Columbia

This region's rows have nothing specific to this document.

All of this region's rules

Ontario

  • When it's required

    The estimate before any charge, unless offered and declined with a maximum authorized; no dollar threshold

    Consumer Protection Act, 2002, s.56read November 4, 2026

  • What it lists

    S.48's fifteen items (the consumer, the repairer's names, phone, address and other contacts, make, model, VIN and plate, the odometer, the exact description, parts with the four-way condition, part prices, hours, rate, flat rate and labor total, other charges itemised, the declined parts return and its reduction, the total, the date and expiry, the completion date, the 10 % sentence)

    O. Reg. 17/05, s.48, s.49read October 21, 2026

  • A fee for the estimate

    Told in advance with the amount; deemed to include diagnosis, reassembly and destroyed parts; not charged when the work proceeds

    Consumer Protection Act, 2002, ss.56–63read November 4, 2026

  • Saying what the part is

    "a new part provided by the original equipment manufacturer, a new part not provided by the original equipment manufacturer, a used part or a reconditioned part"

    O. Reg. 17/05read November 4, 2026

  • A required statement

    The ten-per-cent sentence on every estimate

    O. Reg. 17/05, s.48 ¶15read November 4, 2026

  • Number on the paper

    No licence number on a repair invoice; the registered and legal names on every invoice

    Business Names Act, s.2(6)read October 21, 2026

All of this region's rules

Quebec

  • When it's required

    A written estimate before any repair over $100. The $100 is in the regulation, r. 3, art. 73. A printed waiver does not count

    LPC art. 168read November 4, 2026 at the OPC

  • What it lists

    Art. 170: the names and addresses, « la marque, le modèle et le numéro d'immatriculation », « la nature et le prix total de la réparation », each part « neuve, usagée, réusinée ou remise à neuf », « la date et la durée de validité »

    LPC arts 168–172read November 4, 2026 at the OPC

  • A fee for the estimate

    A tear-down estimate's fee includes reassembly and the destroyed parts

    LPC art. 169read October 21, 2026

  • Saying what the part is

    Each part "neuve, usagée, réusinée ou remise à neuf": new, used, remanufactured or reconditioned

    Consumer Protection Act (Quebec)read October 21, 2026

  • Language

    The estimate, authorization, invoice and receipt in French always; bilingual with French first for an English-reading customer; never English alone

    Charte de la langue française, arts 55 and 57read October 21, 2026

  • Number on the paper

    None: the OPC issues no repair-garage permit

    LPC; the OPC's permits pageread October 21, 2026

All of this region's rules

Every other state and province

  • When it's required

    An itemized written estimate: lines by job, the labor with its hours and rate, parts with prices, fees, tax and the total, with the date and how long it holds

    National minimumread October 21, 2026

  • Saying what the part is

    The part's class, printed where it is known

    National minimumread October 21, 2026

All of this region's rules

Sources (8)

  • Invoice template

    Print an invoice with your state's statements.

  • Repair order template

    Print a repair order with your state's notices.

  • Written estimate

    The itemized price for labor and parts the shop gives the customer before the work, which the customer approves and the final bill is measured against.

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